4 Ready-to-Use Employee Referral Email Templates [2024]

4 Employee referral email templates

Employee referral email templates are pre-written emails that simplify the process of asking current employees to recommend candidates for open jobs. These templates make the referral process easier and faster, so employees know exactly what to do and how to refer someone.

Referrals are a great way to find strong candidates because employees usually refer people who fit the company well. This approach also saves time and money, as it speeds up the hiring process and increases the chances of finding qualified candidates. 

A well-structured employee referral email template includes:

• Clear subject line.
• Introduction to the referral program
• Position details
• Link to the job description
• Incentives and rewards
• Referral process instructions
• Call to action
• Contact information

Here are some templates to help inspire you when asking for your next employee referrals: 

1. Employee referral program email template

After launching a referral program, an employee referral email template is a quick and effective way to introduce it to your team. 

The email should follow your employee referral program policy and explain how the system works, what incentives are offered, and how they can participate by referring people from their network.

Here’s an example:

2. Employee referral bonus email template

Sending this email allows you to highlight the referral rewards employees can earn for referring candidates. Unlike other emails that introduce the overall referral program, this one focuses on the bonus incentives. 

It’s meant to directly motivate employees by showing them exactly how they can benefit from referring someone.

It can look like this:

3. Internal referral email template

Sending a clear internal referral email can be very effective in encouraging employees to refer colleagues for new roles.

This email shows your commitment to growth within the company. It encourages employees to recommend their colleagues for open roles.

Here is an example of an internal referral email template:

4. Job referral email template 

You can use this template when seeking referrals for particular vacancies in your organization. It’s more targeted than a general referral email, as it focuses on filling key roles with qualified candidates from within employees’ networks.

This template makes it easier for employees to quickly and easily refer ideal candidates who are a good fit for those specific job openings.

See a job referral sample email below:

How do you write a custom employee referral email?

Writing a custom referral request to your employees is easier than it may seem. A few key details can help you create a clear and direct email referral to land you candidates who could become valuable team members.

Here are some tips to help you when asking for employee referrals:

1. Start with a clear subject line. Use a concise subject line that instantly communicates the purpose of the email. 
2. Address your employees directly. Begin the email by addressing your team in a friendly and direct manner. Show appreciation for their role in helping the company grow and emphasize the importance of referrals.
3. Mention the specific role you’re hiring for. Be specific about the job opportunity. Provide the job title, a brief description, critical qualifications required, and the job application details. This helps employees know exactly who to refer.
4. Explain the referral process. Make it easy for employees to participate by clearly outlining how they can submit their referrals. Whether it’s through a form or an email to the hiring manager, include step-by-step instructions.
5. Highlight any referral incentives. If you offer a referral bonus or other incentives, mention it early in the email. A clear incentive can motivate employees to refer more candidates.
6. Keep it short and focused. Avoid unnecessary details or lengthy explanations. Focus on the key points: the open role, the referral process, and any rewards. The simpler the email, the better its deliverability and the more likely employees will take action.
7. End with a call to action. Close the email by thanking your employees and encouraging them to refer someone soon. 

Wrapping up

A good employee referral program uses one of the best sources for hiring — your employees. When the process is simple, and the rewards are clear, employees are eager to help find talent that fits your company’s values.

This method improves your hiring, boosts company culture, and creates a team that cares about your company’s success.

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